Convert Email Purchase Orders to EDI

 

Automatically Capture and Process Purchase Orders Sent via Email

Eliminate manual data entry from emailed purchase orders with ActionEDI’s Email PO Automation. Our intelligent solution automatically extracts order data from emails and attachments, converting them into standardized EDI documents or directly importing them into your systems.

Bridge the Gap Between Email and EDI

ActionEDI’s Email PO Automation transforms the chaos of email-based ordering into a structured, automated process. Our platform monitors designated email accounts, intelligently extracts order data from various formats, and converts this information into standardized documents that integrate seamlessly with your business systems.

• Eliminate manual data entry and reduce processing errors
• Process orders from non-EDI capable partners through your EDI system
• Reduce order processing time from hours to minutes

Comprehensive Email PO Features

• Intelligent Email Monitoring: Monitors designated email accounts for incoming purchase orders.
• Multi-Format Extraction: Extracts data from PDF, Excel, Word, CSV, plain text, and email bodies.
• Automated Data Parsing: Uses intelligent algorithms to identify and extract order data.
• Document Conversion: Converts extracted data into standard EDI (850, 875) or internal formats.
• Exception Handling: Flags orders needing review via an intuitive interface.
• Order Validation: Validates data against product catalogs and business rules.

Benefits of Email PO Automation

• Eliminate Manual Data Entry: Save time and avoid costly errors.
• Accelerate Order Processing: Reduce processing time from hours to minutes.
• Improve Data Accuracy: Eliminate typos and transcription errors.
• Enhance Customer Service: Process orders faster and reduce customer queries.
• Reduce Processing Costs: Cut costs by up to 80% with automation.
• Maintain Document Trail: Ensure traceability from email to EDI output.

How It Works

1. Email Receipt: Customers send POs to your designated email.
2. Document Extraction: System extracts attachments or embedded details.
3. Data Recognition: Identifies key order details from any format.
4. Data Transformation: Converts to your preferred format (EDI, ERP, etc.).
5. Validation & Exception Handling: Validates and flags issues.
6. System Integration: Sends data to ERP, EDI, or OMS platforms.

Supported Email Formats and Attachments

Email Body

• Plain text
• HTML formatted
• Tables in emails

Email Attachments

• PDF, Excel, Word
• CSV, XML, Plain text

Integration Options

• EDI Integration: Converts emails to EDI documents.
• ERP Direct Import: Imports data directly to ERP.
• API Delivery: Sends data to internal/external systems via API.
• Database Storage: Stores data for custom workflows.

Implementation Timeline

• Basic Setup: 2–3 business days
• Advanced Configuration: 1–2 weeks
• Custom Integrations: 2–4 weeks

Factors affecting setup: format complexity, system integration, business rules, UI customization.